The Multilateral Inter-Institutional Agreement – IIA signed by all CHARM-EU partners allows for staff mobility for teaching and training. Any additional or already existing bilateral agreement between faculties of CHARM-partners should also be considered and used for mobility within CHARM-EU. In fact, CHARM-EU encourages setting up additional IIAs since they lead to closer ties and commitment between faculties.

Any staff interested in a mobility should inform themselves about the options and contacts at a potential CHARM-EU host institution through the CHARM-EU website and the website of the potential host university. If interested in an individual job shadowing, the staff person should endeavour to find a suitable unit and contact at the partner university on his/ her own at first. The staff may submit their interest through the “Expression of Interest in Staff Mobility” web form available on the CHARM-EU website. This initiative was created to simplify access to mobility opportunities and facilitate engagement and collaboration among partner institutions.

Before applying, staff members are advised to contact either their home university’s International Office or CHARM-EU Office for guidance on the application process, eligibility requirements, and available funding opportunities. This will help ensure that participants receive the necessary support and information prior to submitting their expression of interest.

To encourage mobility and ensure that staff are aware of available opportunities, the CHARM-EU Alliance also conducts data collection on staff mobility. This helps to share information about initiatives such as International Staff Weeks and days or Blended Intensive Programmes (BIPs), providing staff with the necessary details to make informed decisions about potential opportunities. Additionally, by gathering data on staff participation in mobility activities, CHARM-EU can better promote future offerings and tailor them to the specific needs of staff across partner institutions.

Through the coordination provided by mobility expert team of CHARM-EU, staff mobility efforts are closely connected with the Erasmus KA-131 funding mechanisms of each university, ensuring that the process is efficient and aligned with institutional goals. The coordinating team serves as a communication hub, offering guidance on procedures, funding eligibility, and the range of opportunities available. This framework helps streamline the administrative side of staff mobility, making it easier for staff to access opportunities and for CHARM-EU to maintain effective communication across its partner universities.

All regulations set by the Erasmus+ KA 131 programme for staff mobility apply to CHARM-EU as well. Mobility is funded according to these rules by the sending CHARM-EU partner.  This also includes the regulations on diversity and the ERASMUS+ support for underrepresented groups as well as issues of sustainability or digitalisation.

Since the Erasmus+ budget of the CHARM-institutions differs and vary, all staff interested in mobility should be advised to contact their home Erasmus or International Office for information on the application process. Universities may have fixed application deadlines, may require approval of the superior or HR-department, or may reject applications due to exhausted funds.

The Erasmus+ Staff Mobility for Teaching (STA) allows teaching staff to teach at one of the CHARM-EU partner HEIs. Staff mobility for teaching can be in any subject area/academic discipline. A teaching mobility (minimum of 8 hours| usually 1 week) offers academic staff the opportunity to: 

• familiarize oneself with the curriculum and teaching methods of the partner faculty; 
• connect with teaching staff of the partner university to share best practices, strengthen the cooperation and exchange knowledge in the individual field of expertise; 
• develop foreign language skills; 
• learn about the cultural aspects of the partner university; 
• form contacts for future research projects; 
• participate in the teaching of the MGCS programme, i.e. by temporarily joining a project or contributing to a blended intensive programme (BIP). 

This Erasmus+ Staff Mobility for Training (STT) supports the professional development of the universities’ teaching and non-teaching staff in the form of training events abroad (excluding conferences) and job shadowing/observation periods/training at a partner HEI, or at other relevant organisations abroad.  The aims are to: 

• offer international training opportunities for administrative, technical and academic staff among Alliance members 
• share knowledge and best practices among the CHARM-EU partners 
• provide opportunities for its staff to build communities and forge connections for further projects in teaching, learning, administration, and student services
• share knowledge about CHARM-EU, both as a project and as institutions set in their individual cultural and academic traditions.

Within CHARM-EU, the objectives of staff mobility for teaching and training are to: 

• allow students who do not have the possibility to participate in a mobility scheme, to benefit from the knowledge and expertise of academic staff from higher education institutions (and from invited staff of enterprises in other European countries);  
• promote exchange of expertise and experience on pedagogical methods and curriculum design;  exchange best practices and learn from another; 
• create long-term links between CHARM-EU institutions and (possibly at a later stage) with external stakeholders;  strengthen relations among CHARM-EU staff between various units and on many levels to raise awareness of the project support internal dissemination and internal transformation of CHARM-EU partner institutions. 
• motivate students and staff to become mobile and to assist them in preparing a mobility period; 

Member universities and their Erasmus+ offices are encouraged to use the general Erasmus+ tools such as BIPs, STT and STA to the advantage of CHARM-EU, for example by: 

• Prioritising staff mobility to and from a CHARM-EU partner in their calls or when selecting participants for your international activities such as International Week, Staff days or BIP to strengthen the connection within the CHARM-EU Alliance; 
• Offering flexible deadlines for staff applications (i.e. set aside a certain budget for staff mobilities to CHARM-EU institutions to be used outside your regular calls); 
• Developing or actively participating in a BIP for staff training (teaching and / or training) with other CHARM-EU partners; 
• Advertising CHARM-EU staff weeks, BIPs or individual job shadowing for teaching or training among your faculty and staff, i.e. on your website, in your newsletters or social media posts by using testimonials of former participants; 
• Encouraging staff to participate in staff weeks and BIPs offered by CHARM-EU partners;
• Using your Erasmus+ funds to invite company contacts into a staff training, lectures or teaching projects of CHARM-EU. 

For further information on Erasmus+ staff mobility in general contact your Erasmus+ International Office or check out the website of the European Union.

Sources of information on Staff Mobility within CHARM-EU are provided on the CHARM-EU website, on your home university’s website and by your CHARM-EU manager of your home institution.